There had been ample time for the delegates to make their way into the Diplomatic room onboard the Edward Deming. Displays around the edges of the room would cycle through national flags and images of the surrounding space, while the circular table in the middle of the room gave each nation plenty of space for their primary delegate to sit at the table. Any additional staff would have to either wait outside, or use some of the additional seating to sit just 'behind' their primary.

"Thank you for coming here today. I know everyone here has their attention focused on matters of the home, and we have had to make the time for this kind of meeting where the international community can get together.
From here on out we will be following an order for speaking, as per the rules of the summit."
The circular table in the middle of the room didn't have a 'head' of the table... though Wazu himself had taken the seat facing the main door. This would suit his position as moderator for the discussion. He had the Eretsu seated to his right, and the Reich seated to his left. This would hopefully give those seeking 'order' the greatest voice in the neutral-ish discussion. Taipain... or rather Hoshiko... was seated closest to the door, giving her a little bit of space to her left. As isolated a position as one could manage given the circumstances.
The rest of the delegates were situated randomly around the table.
A very obvious Mic was positioned in front of each seat, along with a small display where users could request time to speak, vote, or otherwise make requests of the staff. Further topics of discussion could also be entered here. The table also contained various sets of translation systems from directed audio, to augmented realty text displays over individual's heads that would show the requested language for only the individual using that specific translator. Despite the rather humble look, there was enough technology backed into this room to make any needed imagery.
"Our first speaker, is Queen Tiamat Ealamassi Caer Kinnon of the Constitutional Dominion of Ersetu, who wishes to discuss the expansionist policies of Lemais and Taipan."